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The following etiquette and tips contain some guidelines for the simple planning and preparation of a business meal:


  • Determine when the invitation is sent or whether the guest(s) have certain preference dishes.
  • Also suggest a choice of two or three restaurants for the guests and request to return their answer of choice before a certain date.
  • If a large group is going to be present, it is advisable to choose a restaurant with a large selection of dishes on the menu.
  • Send invitations to your own business dinner well in advance and make sure that the date and time match all the business schedules involved.
  • Choose a well-known restaurant that you’ve already visited and which is set up to entertain for business dinners and is equipped with a power point for devices such as cell phones, tablets and laptops. It will be to your advantage when the management or waiters know you when you arrive.
  • As a host, you must inform your guest (s) of what they can expect and what the format of the dinner appointment entails to allow them to prepare for it and bring any relevant materials or documents that may be needed.
  • Also, keep in mind that if someone has to travel quite far to reach the restaurant, it should be you (your) guest.
  • The time scheduled for the lunch will mainly be determined by the business schedule of the parties involved. In big cities, 13:00 is considered the normal lunch hour, while 12:00 is considered the norm in rural towns.
  • Confirm the time and place with your guest (s) and repeat all the details of the invitation later in a follow-up conversation or correspondence.
  • Book a table ahead of time. If the restaurant in question is familiar to you and you have a preferred table, it must be confirmed during the reservation.
  • Confirm the appointment with the restaurant a day in advance.

Arrival at the restaurant

Good etiquette and the impression you make on your business start when you arrive at the restaurant.

Be on time – this is considered the golden and most important rule of any appointment. Allowing for even five or ten minutes creates a poor impression and sends a negative message to the rest of the business and restaurant management.

Appropriate attire – Find out what the dress code is at the restaurant and notify all involved to avoid embarrassment.

When the guest arrives at the restaurant in front of the host, it is etched to wait in the host’s reception room. It is not appropriate to wait at the table.

The host will also be waiting for his first guests at the reception lobby. Follow the waiter with the first guests to the table. The waiter will then accompany all guests who arrive afterwards to the table.

Payment of the bill

The person making the invitation pays the bill. If someone invites you for a dinner appointment and the waiter places the bill on the table, it’s not a good idea to pick up the bill first to see what the cost is or to pay the bill. Let the person who invited you have the opportunity to check the bill and make the payment.
The person who made the invitation must arrange with the waiter beforehand to bring the account for him / her. Also, check ahead of time what the restaurant’s policy and tips are and whether or not it has already been added to the bill.

Thank you

Both guest and host can, after dinner, send notes of appreciation or send each other a thank you for the delicious dinner by telephone.

Friendly meals have often contributed to the sound of successful business deals and are certainly a popular way to reward good work and business.


Author: GASVRY

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